The Canadian Embassy is inviting Job applications for the vacancy of ‘Receptionist’ in Amman, Jordan which would entitle with all International benefits. Interested candidates can check their eligibility and apply to this job post.
Job Post: Receptionist
Salary: 9,965 JOD gross per annum plus 13th and 14th-month bonuses paid in June and December
Location: Amman, Jordan
Organization: Canada Embassy, Amman
Last date to Apply: 10th December 2020
Also Read: Information Management Assistant Job Vacancy at US Embassy in Beirut, Lebanon
Job Summary
Under the supervision of the Deputy Management and Consular Officer, operates the central telephone switchboard serving all programs of the mission; provides general information to visitors on the Consular, Cultural and Immigration Programs; controls physical access to the Chancery and provides a front-line security system; and performs other duties.
Roles and Responsibilities:
Provides mail services to the mission by receiving, sorting and recording incoming mail for pick up or internal delivery; sorting, recording, preparing and ensuring delivery of outgoing mail; and arranging for delivery of “by-hand” letters and documents.
Provides administrative assistant services to one or more officers and provides clerical support to the entire program. Activities may include receiving telephone calls and visitors; explaining the services and procedures of the Program and providing all the necessary documents and forms upon request; preparing letters and memoranda of a routine nature for signature; arranging program meetings; arranging business and hospitality appointments; events coordination and maintaining the mission’s staff directory.
In accordance with the classification of documentation policy, maintains electronic and paper records/data, files, lists and databases such as inventories, visitor logs, invoice tracking charts, etc.; enters data in departmental integrated automated financial, procurement, and HRMS systems; and keeps various manuals and publications up to date for office reference purposes.
Essential qualifications
Education:
High school degree or equivalent combination of experience, qualification and/or training
Language:
Excellent command of both English and Arabic (oral and written).
Experience:
• Minimum 2 years recent* experience working in an office environment
• Minimum 2 years recent* experience dealing with the public on the phone and/or in person.
*Recent is defined as 2 years within the last 5 years.
Abilities/Competencies:
Knowledge
• General office software including but not limited to Microsoft Outlook, Excel and Word
• Standard office procedures and practices
Competencies
• Client Focus
• Adaptability and Flexibility
• Effective interactive communication – oral and written
• Initiative
• Ability to plan and organize workflow, coordinate information
Open to external applicants eligible to work in Jordan, and individuals currently occupying an indeterminate or term position in the Mission, who meet all of the essential qualifications and whose applications are received by the closing date. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. The Government of Canada offers an inclusive workplace where respect, teamwork, and collaboration are part is part of the organizational culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
