The Food and Agriculture Organisation of the United Nations in Harare, Zimbabwe is inviting applications for the post of ‘Administrative Officer’ from interested and eligible candidates who are legally allowed to work in Harare. The complete details of the post are:
Job Posting: 07/Aug/2020
Last Date To Apply: 29th Aug, 2020
Primary Location: Zimbabwe-Harare
Organizational Setting
FAO’s Subregional Office for Southern Africa is responsible for developing, promoting, overseeing, and implementing agreed strategies for addressing subregional food, agriculture, and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO’s Regional Office for Africa.
Reporting Lines
The Administrative Officer reports to the Sub Regional Coordinator.
Technical Focus
Coordination and leadership of administrative-related duties at the sub-regional level. Provision of support and advice to country offices on administrative matters
Key Results
Comprehensive technical, statistical, analytical and/or policy analysis services and the development of specialized tools, methodologies, systems and/or databases to support the planning, implementation/delivery and monitoring of the program of work and related products, projects, publications, and services
Key Functions
• Advises in the preparation of the Programme of Work and Budget (PWB) in consultation with relevant technical officers and the HQ technical divisions; prepares and consolidates work plans; proposes revised plans and strategic measures to implement successfully the biennial programme of work and monitor effectively budgetary trends;
• Prepares periodic budget reports for submission; prepares post planning and monitoring and other regular and ad hoc reports;
• Contributes to the development of results-based management concepts and policies and monitoring and reporting procedures;
• Develops, implements and monitors corporate activities, identifies operational, administrative, information technology and other constraints and proposes solutions to improve quality, timeliness and cost-effectiveness;
• Overviews the maintenance of imprest accounts and other budgetary reports; acts as Certifying Officer, monitors the availability of funds under all programs; ensures that financial commitments and expenditures are accurate and consistent with established guidelines;
• Trains and supervises staff and field project personnel on all administrative and operational matters and undertakes special missions for training on budgetary, financial and managerial issues in line with the Organization’s regulations policies and procedures;
• Establishes effective working relationships with Government counterparts at an appropriate level for Government Contributions to the work program;
• Oversees operational and staffing requirements of the Office and its projects, and ensure optimal staffing of the office and projects;
• Participates in review meetings to assess managerial and operational capacities, scrutinize reliability and solvency of selected implementing partners;
• Assesses training needs and encourages training events as well as other human resources-related activities;
• Optimizes the management of Office’s premises, the allocation of space and the provision of services for the renovation and the maintenance of premises and be responsible for security for MOSS compliance;
• Establishes and maintains a partnership with HQ units, interacts with Internal and External Auditors and prepares replies to audit observations and queries;
• Organizes and participates in meetings, workshops, celebrations and other events;
• Performs other related duties as required.
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Minimum Requirements
• Advanced university degree in business or public administration, accounting or a related field;
• Seven years of relevant experience in financial management, administration and planning
• Working knowledge of English and limited knowledge of another FAO official language (Arabic, Chinese, French, Russian or Spanish)
Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Work experience in more than one location or area of work, particularly infield positions, is desirable
• Extent and relevance of experience in financial management, administration and planning
• Extent and relevance of experience in organizing program proposals and monitor program implementation
